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Other Articles in this Section:

What's up this week in the Village
Thanksgiving Holiday Schedule
Thanksgiving Buffets are Sold Out
Vehicles Parked by Overnight Guests Require an Overnight Parking Permit
Corporate Members elect four new GRF Directors
Dance into the New Year at Clubhouse 5’s Rocking Celebration Dec. 31
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Enjoy Monday Night Football at Clubhouse 5
Recreation Announces New Paddle Tennis Instructor
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Recreation Announces 2014 Fall Celebrity Series Lineup
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Questions about SCE Streetlights
OCVCD Tips to Avoid West Nile Virus Infection
Community Project Updates
MORE Music choices added to the Digital Deluxe Package
GRF Announces More Channels Available in HD
Third Debuts Monthly Newsletter for its Residents
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Significant Projects and Achievements 2013/2014
Tips on How to Stop Junk Mail
Free Donation Pickups from Salvation Army
Construction Begins on I-5 South County Improvements
Political Candidates: Rules for Distribution of Materials
United Mutual Seeking Resident Comments on Bylaws
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ETWD Expands Recycled Water Treatment and Distribution
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Tear-Off Form Required on all Approved Community Event Flyers
The State of California Recognizes the Village for being Green
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Residents are saying:

Tear-Off Form Required on all Approved Community Event Flyers

Tear-Off Form Required on all Approved Community Event Flyers
In response to a growing concern expressed by Board and resident members regarding who is permitted to enter into the Community, and for the purpose of being able to identify visitors who attend events for which a flyer will provide gate access, the GRF Board has enacted a policy for access for non-residents attending events for which a flyer is presented at the gate for entry.

Currently, a resident organizer of an event can request access for non-residents to the event by submitting a Gate Clearance Form at least 4 business days in advance to Community Access with a list of all non-resident guest names included on the form. The names of the guests are entered into the Gate Clearance System in order for the gate ambassador to permit access upon arrival of the guests.

Alternatively, the organizer of an event can submit a flyer to Community Access for approval, using the Gate Clearance Form, in order to avoid having to list all the names of potential non-resident guests. The approved flyer could then be shown to the Gate Ambassador by a non-resident to gain access into the community for the event. Until now, this clearance did not include that non-residents identify themselves.

GRF has approved a tear-off section that must be included on all flyers in order for a non-resident guest to enter into the Community (see below). The flyer still must be approved by Community Access 4 business days prior to the event. The Gate Ambassador will receive the completed tear-off portion of the flyer from the non-resident guest in order to permit gate access.

A template for the flyer can be obtained from Community Access, or downloaded from the web under “Resident Links: Forms” and under “Clubs & Club Webpages: Club Forms”. The tear-off portion may be printed on the bottom of the flyer or on the back of the flyer. 

Implementation of the flyer has already begun, and we expect full implementation by the end of May once staff has had the opportunity to address the club presidents at the Presidents' Council.  If you have any questions about the new gate access flyer, please call Community Access at (949) 597-4443.

Composed: 03/16/2010 | Modified: 03/16/2010
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