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Residents are saying:

Tear-Off Form Required on all Approved Community Event Flyers

Tear-Off Form Required on all Approved Community Event Flyers
In response to a growing concern expressed by Board and resident members regarding who is permitted to enter into the Community, and for the purpose of being able to identify visitors who attend events for which a flyer will provide gate access, the GRF Board has enacted a policy for access for non-residents attending events for which a flyer is presented at the gate for entry.

Currently, a resident organizer of an event can request access for non-residents to the event by submitting a Gate Clearance Form at least 4 business days in advance to Community Access with a list of all non-resident guest names included on the form. The names of the guests are entered into the Gate Clearance System in order for the gate ambassador to permit access upon arrival of the guests.

Alternatively, the organizer of an event can submit a flyer to Community Access for approval, using the Gate Clearance Form, in order to avoid having to list all the names of potential non-resident guests. The approved flyer could then be shown to the Gate Ambassador by a non-resident to gain access into the community for the event. Until now, this clearance did not include that non-residents identify themselves.

GRF has approved a tear-off section that must be included on all flyers in order for a non-resident guest to enter into the Community (see below). The flyer still must be approved by Community Access 4 business days prior to the event. The Gate Ambassador will receive the completed tear-off portion of the flyer from the non-resident guest in order to permit gate access.

A template for the flyer can be obtained from Community Access, or downloaded from the web under “Resident Links: Forms” and under “Clubs & Club Webpages: Club Forms”. The tear-off portion may be printed on the bottom of the flyer or on the back of the flyer. 

Implementation of the flyer has already begun, and we expect full implementation by the end of May once staff has had the opportunity to address the club presidents at the Presidents' Council.  If you have any questions about the new gate access flyer, please call Community Access at (949) 597-4443.

Composed: 03/16/2010 | Modified: 03/16/2010
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