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What's up this week in the Village
Memorial Day Holiday Schedule
Annual Guest Pass Applications Due by May 31
Annual Lottery for Clubhouse Reservations for 2017
Senior Summit on May 20
Memorial Day Half Marathon, 5k, and 10K, on May 30, 2016
Road and Cul-de-Sac Closures for Memorial Day Race
Kitchen Fee For Residents or Clubs
Planned SCE Power Outages on May 18, May 19, May 20, May 23, May 24, May 25 and May 26
Lost and Found List Now on Village Website
Flexibility Training Classes starting May 20
Annual Nineties Luncheon June 21 at Clubhouse 5
All American Boys Chorus presents “America the Beautiful” on May 30
Gates 5 and Gate 6 Renovations
Installation of New Vending Machines
Missing Your Trash Can?
Pool 5 and 6 Reopening May 30
Fourth Annual Art Affair on June 1 at Clubhouse 1
PILOXING® Classes Tuesdays at Clubhouse 6
Buddy Holly Tribute June 21 at Clubhouse 1
Movie on the Lawn Featuring Roman Holiday on June 30
Q&A with Broadband Services Director Russ Ridgeway
Coyote Alert
The United Board is looking for Volunteers!
Third Mutual to take Proactive Measures for Outdoor Water Conservation
Town Hall Meetings, Board Updates, and More Available on the Village YouTube Channel!
How to Report Water Waste
Construction Noise Permitted only During Approved Hours in Laguna Woods Village
UCI 90+ Study Seeking New Recruits for Groundbreaking Successful Aging Research
Community Project Updates

Community Project Updates


GRF Project Updates
Third Project Updates
United Project Updates
City of Laguna Woods Projects (also visit www.lagunawoodscity.org)
For details about ongoing maintenance projects, click here.
For special landscaping schedules, click here.



GRF Project Updates

Aliso Creek Bridge Guardrail:  On October 7, 2014 the GRF Board approved replacing the existing bridge guardrail.  Staff is working with the M&C Chair to approve the RFP, SOW and bidder’s list per the GRF Delegations Matrix.  The bids for the project are being evaluated and the Project will be discussed at the May 18 GRF M&C meeting.  The Board approved the horizontal railing design and the contract for the installation will be finalized.  The guardrail will be replaced after the upcoming rain season.

Aliso Creek Restroom:  On May 5, 2015 the GRF Board approved renovating the Aliso Creek restrooms.  Staff is working with the GRF M&C to approve the RFP, SOW and bidder’s list per the GRF Delegations Matrix.  Project bids received and the Committee approved the contract award.  GRF approved supplemental funding so the contract has been sent out for signature and once signed the work will be scheduled.  Design build plans are in progress and have been submitted to the City for approval.  Construction began the week of February 1 2016.  Remodel is 80-90% complete as of March 30, 2016.

Gate 5 and 6 Renovation: GRF approved a 2014 Capital Plan to renovate Gate 5.  An RFP was issued for Architectural Services and a contract has been awarded.  A kick off meeting for the project was scheduled the week of May 5.  The Consultant has submitted the Civil Engineering Plans for grading review and Architectural plans for building department review.  The Board has approved changing the project scope from constructing a new gatehouse to renovating the existing gatehouse.  Staff will work with the GRF M&C Committee to develop an updated scope of work for the project to present to the Board for approval.  The M&C Committee reviewed preliminary cost estimates at a special meeting on October 29, 2014 and the Committee formed a task force to prepare a project scope and preliminary budgets.  Floor plans and elevations have been presented at various GRF M&C meetings.  A consultant is underway working on the design at Gates 5 and 6.  The plans have been submitted to the City for planning and building plan check review.  The Architect is re-submitting the plans Friday October 16, 2015   At the March 3, 2015 GRF meeting the Board approved adding Gate 6 to the Gate 5 renovation project.  The contract is signed and the Contractor has pulled the permit.   The modular gatehouses have been ordered and a construction schedule is being finalized.    Project started March 28 and Gate 6 is scheduled for completion by the end of May.  Once Gate 6 is completed Gate 5 will start.

Gate Access System Pilot Program: GRF approved a pilot program to provide a gate access system for Gates 5 and 6.  A SOW and RFP is being finalized for the Project and was approved at the March 31, 2015 GRF Security Committee meeting.  The RFP has been issued and the pre-bid meeting is scheduled the week of April 20.  The bids were submitted on May 20.  Due to the limited amount of bids received GRF contracted with a Security Consultant to assist in developing the RFP and specifications.  The proposed Gate Access RFP will be presented at the January 21, 2016 GRF Security Committee Meeting.

Clubhouse 2 Renovation: The Board approved appropriating money for the Clubhouse 2 renovation design on August 5, 2014 and construction funding was approved in the 2015 Capital Plan.  The Clubhouse 2 Renovation Ad Hoc Committee has set project objectives and hired a third party owner’s representative (construction/project manager).  The owner’s representative attended the first meeting on November 10 and the Committee approved him to start soliciting Consultant proposals.  The Committee reviewed preliminary designs from two Architects’ at their January 14, 2015 meeting.  The Board approved proceeding with the Ad Hoc recommended Architect, Carlile Coatsworth Architects.  Their preliminary designs are posted on the website and in the Community Center lobby for Community review.  The kick off meeting with the Architect was at the February 18 meeting and follow up floor plans were presented at the April 13 meeting.  The Committee approved the Architect submitting floor plans reviewed at their April 27 meeting to the City.  The Committee also approved shutting down Clubhouse 2 on August 3, 2015 to start preparing for construction.  A Contractor has been hired to perform the preconstruction services for the renovation.  The plans have been submitted to the City for plan check review.  The Board is approved a supplemental appropriation at special meeting on Friday August 14.  Bid alternates and value engineering is underway.  The construction contract has been signed and demo began on October 12.    Weekly construction meetings are held at the General Contractor Trailer to discuss with Ad Hoc Committee Members/ Staff the construction schedule and pertinent information.                                                                                                           

Construction Update:

2/22/2016: Framing 90% complete, started rough electric, removed stucco from columns to expose wood rotted framing, Kitchen underground plumbing complete.

3/30/2016: Plumbing rough is near completion, HVAC and electrical rough is ongoing, wood framing is ongoing, roof demo pre-construction meeting is tentatively scheduled for the week of 3/30/2016.

Community Center HVAC and Controls Upgrade: On August 5, 2015, with Resolution 90-14-40, the GRF Board approved the engineering and retrofit of the Community Center HVAC and controls.  The engineering is 100% complete and the implementation is out for bid.

Clubhouse 5 HVAC and Roof Replacement:  Engineering for the new HVAC system is being bid, once completed contractor bidding will proceed.


 Third Project Updates:

Exterior Wasteline Remediation:  The wastelines in the community are aging and are prone to root intrusion especially through the joints between pipe segments.  Root intrusion can cause sewer backups and stoppages that affect the plumbing of the manors.  The wasteline remediation program involves an outside plumbing contractor installing a seamless liner within the existing pipes to help mitigate future root intrusion.  All pipes are video recorded before and after the process to confirm the pipe is a candidate and that the job was done appropriately.  If there are consistent internal issues, these are also investigated and addressed during the wasteline remediation program.  The program commenced 2011.  To date over 16,265 linear feet of liner has been installed in 307 sewer pipes and laterals.  Currently Staff is scheduling waste lines that have ongoing root issues and those pipes identified by the in-house plumbing crew.

Third Mutual Dry Rot Related Projects/Programs:

Third Mutual Garden Villa Beam Replacements:  Replacement of exterior wood rotted glulam beams. Below is the list of affected buildings that are part of the replacement program:

Completed:  B4006, B2399, B5519, B2400, B2402, B2403, B2401, B2397, B2398, B2384, B2385, B2386,

B2389, B2390, B2404, B2405, B5500, B4009, B4010, B4011, B4007, B4006, B4008, B5518,     

B5515, B3420, B3242, B3241, B5517, B3421, B5371, B5510, B3244, B3243, B5499

Construction scheduled for 2015 - 2016: B5511, B969, B3499, B5370, B5372 and B5519

Completed Construction 2015: B5511; B3499

Under Construction 2016: B5519

                             

Third Mutual LH21 Stairway Beam Replacements: Below is the list of affected buildings that are part of the replacement program.

Completed 2013:  B4001, B4003, B4004, B4005, B4002

Completed 2014: B3498, B3510

Scheduled 2016: 4012, 4013, 4014, 4015, 4025, 4026, 3336, 3363, 3364, 3365, 3371, 5369, 3486, 3500 and 3501. 

Staff presented a report with a plan and alternatives on how to proceed with the LH21 Beam replacements to the Third M&C Committee at a special meeting on March 3, 2015.  The Committee directed Staff to seek a proposal from a Structural Engineer.  Structural Engineer has been retained to perform evaluations for the above buildings. The Structural Engineer’s report is complete and was presented at the June 1st M&C Committee meeting. Committee has reviewed alternate means of repairs from the engineer at their July 6th meeting.  Costs of the alternatives will be evaluated by the M&C.  The Committee narrowed it down to two repairs alternatives.  Plans for the remaining 15 buildings work are being drawn with the Committees option 2 (replacing structural beams with steel beams).  The project bidding on Building 4015 is completed and the bid analysis was presented to committee in November for alternative selection and bid award. The Committee selected option 2 (replace rotted structural beam with steel beam instead of wood beams) and directed staff to obtain additional bids to complete all 15 buildings. Purchasing has completed the revised RFP and scheduled a meeting for review on January 26, 2016. . Two Contractors have been chosen to complete the LH-21 Beam Replacement Project. Purchasing is in the process of drafting contracts (March 30, 2016).

Under Construction 2015: None

Parapet / Stucco Wall Repairs - Gate 11 Area: Several Villa Paraisa style homes in the Gate 11 area have had parapet roof line leaks causing wood rot and wall damage. Construction repairs are being made as each building is reported and inspected.

Completed 2013: B5310, B5107

Completed 2014: B5180, B5019, B5100

Completed 2015: B5177 and B5241

Under Construction 2015/2016:  Construction in building 5109 commenced in 2015 and is anticipated to conclude by end of January 2016.

Construction Scheduled for 2016: Construction on building 5169 is scheduled to commence late February thru March 2016.


2011/2012 Mid Cycle Dry Rot Inspection Project: The 2011/2012 Wood Rot projects addressing structural and architectural wood damage are underway. The 2015 Wood Rot Inspections Report program has also begun. Below are the estimated scheduled dates of the work being completed.

Design Phase: Structural engineering plans and permits (17 buildings) – Complete

Design Phase: Structural engineering plans and permits (31 buildings) – Complete

Construction Phase: The Board appropriated $1.1 million dollars to complete mid cycle dry rot inspection. Bids reviewed and contractor selected.  Contract signed and work is underway.

Completed in 2015: CDS 226; 215, 206, and 217.

Completed in 2016: CDS 329 and San Amadeo (B3232, B3233 and B3235).

Construction 2016: Project on hold pending contract issue resolution.

CDS 353, 361, 362, 363, 364, 365, 366, 367, 368, 369, 370, 371, 372, 373, 374, 375, 355, 356, 357, Ave Sosiega (B5541-B5543), Luz del Sol (B5575-B5578), Rayo del Sol (B5546, B5550, B5551, B5553, B5554), Via Dicha (B5580-B5583, B5585, B5586), Via La Mesa (B5520-B5522, B5524-B5525, B5527-B5530, B5532-B5538), Via Portoro (B5563, B5565-B5566), Vista del Mando (B5597).


Third Mutual Prior to Paint Dry Rot Repairs:

2014 Paint and Prior to Paint Programs: Non-structural repairs are completed on all buildings and all buildings have been painted. All structural repairs assigned to in-house crews have been completed. There are 17 smaller scale structural repairs assigned to outside contractors. 16 common wall projects that are on hold and waiting for Board direction.  One project is waiting for the members to comply with removal of an alteration prior to the contractor starting the repairs.

2015 Paint and Prior to Paint Programs: There are 147 residential buildings on the Mutual’s 2015 Paint Program. Non-structural repairs are complete on all buildings and all buildings that were scheduled for a full paint have been completed. CDS 213 was rescheduled as part of the Trim Cycle Paint Program and is currently in progress at B2126.  Structural repairs have been completed on 77 buildings on the Paint Program Schedule. There are 5 buildings currently in progress.  .

2016 Paint and Prior to Paint Programs: Non-structural repairs have been started in the first cul-de-sac (CDS 212) and are in progress at B2225.   Structural repairs have not yet been started in CDS 212.  Trim Cycle Painting of buildings has not yet commenced in CDS 212.

Other Third Mutual Projects/Programs:

Elevator Replacement Program:  The Elevator Replacement Contract has been awarded. Ten (10) elevators were selected for the 2016 Improvement Project. Construction Improvements and interior remodels will begin early March 2016. Letters outlining the repair process will be mailed January 2016 to all residents and owners whose elevators will be improved in 2016. Residents will also receive a 30 day notice prior to construction.

Completed 2014: B2353, B3498, B3242, B4013, B3486, B3421, B3241, B2385, B3371, B5515

Completed 2015: B2400, B2405, B3365, B2354, B5370, B2392, B3336, B3501, B4015, B4016

Completed 2016: B4004

Elevator Improvement List-2016: B969, B2391, B2393, B2395, B2396, B2398, B3510, B4004, B4025, B4026

Under Construction 2016:  B3510- March 21, 2016 through April 7, 2016


Elevator and Mailroom Tile Floor Cleaning Project: The Elevator and Mailroom Tile Floor Cleaning Project have been approved. Approximately 30 elevator tile floors (multi-level buildings) will be cleaned and sealed. Approximately 20 mailroom tile floors will be cleaned and sealed. The grout joints will be cleaned and sealed.

The Scope of work has been completed and a Contractor has been selected. In late October 2015 the Contractor was unable to meet Insurance requirements and Purchasing is seeking a new Contractor. Purchasing was able to obtain a new Contractor and sign a contract. Below is a summary of the elevator and mailroom floors that are to be cleaned:

Buildings with elevator and mailroom tile floors: B2353, B2354, B2385, B2392, B2400, B2405, B3241, B3421,  B3499, B4010, B5370, B5372, B5499, B5500, B5511, B5515, B5517, B5518, B5519.

Buildings with Elevator tile floors only (All LH-21): B3336, B3365, B3371, B3486, B3498, B3501, B4003, B4006, B4013, B4015.

All listed elevator and mailroom floors have been cleaned and grout sealed, complete

 

Waterline Epoxy:   Several buildings in Third Laguna Hills Mutual (TLHM) have a large number of leaks in the interior copper water lines.  The majority of these high leak buildings are Garden Villas in the Gate 5 area west of Via Mariposa and adjacent to the 27-hole Golf Course.  The following fifty buildings have experienced the most leaks and are either scheduled for epoxy lining or have already been completed.

Completed 2011: B2386, B2392

Completed 2012: B2403, B2400, B2399, B2393, B2384, B2404, B2391, B2390, B2389, B2388, B2370, B2385.

Completed 2013: B2369, B2405, B2394, B969, B2401, B2396, B2387, B2381, B2395, B3335, B2397,  B2380, B3003.

Completed 2014: B2353, B2354, B2355, B2402, B2297, B2314, B2315, B2318, B2321, B3000, B3212, B3516.  

Completed 2015: B2275, B3200

Proposed Construction for 2016: At the November 2015 M&C meeting, Committee approved epoxy lining the following 10 buildings: 3200, 5414, 5447, 5448, 5053, 5249, 5311, 5451, 5590, and 5373.  A change order to the contract has been issued and, the work is scheduled to start on 12/14/15.    

Completed 2016:  B5053, 5311, 5373, 5414 and 5448.   B5249 and B5451 not completed due to plumbing reroute work by resident with pex piping.   Also due to medical reasons manor 5590-B was not completed.  

Pending Building: Building 2302 A, B and C manors are remaining and are on hold due to medical reasons. 


Third Water Heater Electrical UpgradesThe water heater electric systems in 1,986 manors require either an inspection and/or upgrade from a 20 amp breaker to a 30 amp breaker and increased wire size from 12 gauge to 10 gauge wire.  A program to have the electricians inspect and perform preventative maintenance on the manors electric panels was added to this project. The upgrade program commenced in 2011. To date 1,980 manors have been upgraded. There are 6 manors requiring an inspection and /or a water heater electrical upgrade to complete the project.  Most of these manors are going through the compliance process

Wall Security at Gate 11: Committee approved heightening the shepherd hooks in the parameter wall near Gate 11 to increase the security in this area, funded from a supplemental appropriation. Scope of work is completed and the pre-bid meeting was held on 12/3/2015.  The bids were received on 12/23/2015 and the contract was rewarded at the RFP study group meeting on 1/12/15.

Interior Wasteline Remediation:   At the November 2015 meeting the Third Board authorized a supplemental appropriation in the amount of $250,000, funded from the Replacement Fund to fund a Voluntary Under Slab Wasteline Replacement Program.  Members whose manors are undergoing major remodeling and who have cleared their manors of interior flooring, improvements, personal property and furnishings may voluntarily seek replacement of the under slab wastelines serving their manor.  After determining the manor meets certain criteria as determined by the Third Laguna Hills Mutual, the Mutual will perform the under slab wasteline replacement at Mutual expense. The RFP is complete and has been issued to the bidders.  The pre-bid meeting date, time and location information will be scheduled shortly.

47 Garden Villa Building LED Replacements:  Resolution 03-15-72 authorized the installations of LED lighting in 47 Garden Villa type 3-story building recreation rooms, laundry rooms, garages, and lobbies.  Work began in December 2015, and is expected to be complete in April 2016.

Third Outdoor Common Area LED Installations: United Mutual is taking advantage of LED rebates at common areas including carports and standalone laundry facilities.   A contractor has installed LED lights at these locations.

Johnson Controls, Inc. (JCI): The Third Energy Committee meets with Johnson Controls, Inc. (JCI) regarding potential energy saving projects throughout the Community.  The Board approved supplemental appropriations to have JCI perform their energy efficiency study and engineering.  These contracts have been signed.  Currently, Staff is sending requested data to JCI for their analysis and granting them access to Third common area facilities.  JCI is performing detailed engineering and financial analysis.


United Project Updates

United Water Heater Electrical Upgrades:  The water heater electric system in all manors require an inspection and/or electrical upgrade. The breaker size will increase from 20 to 30 amps, the wire size will increase from 12 to 10 gauge and an isolated ground bus will be installed in the manor’s sub panel. The program commenced in 2011.  The total inspections and/or upgrades to be completed are approximately 6,323. On February 10, 2015 The Board of Directors approved Resolution 01-15-32 authorizing the completion of the remaining water heater electrical upgrades. Staff is presently scheduling appointments and the upgrades are being performed.. To date 6,307 manors have been upgraded. 16 upgrades remain.

United Electrical Panel Maintenance Project:  In the 2015 Reserve Plan, the Board approved a program to perform electrical panel maintenance on approximately 3,000 manors.  Approximately 1,970 manors require the procedure. Once the bidding process was completed the M&C Committee reviewed the sealed bids and selected a Contractor. While staff investigates the Pushmatic Electric Panel Replacement Project, the maintenance project is on hold.

Exterior Wasteline Remediation:  The wastelines in the community are aging and are prone to root intrusion especially through the joints between pipe segments.  Root intrusion can cause sewer backups and stoppages that affect the plumbing of the manors.  The wasteline remediation program involves an outside plumbing contractor installing a seamless liner within the existing pipes to help mitigate future root intrusion.  All pipes are video recorded before and after the process to confirm the pipe is a candidate and that the job was done appropriately.  If there are consistent internal issues, these are also investigated and addressed during the wasteline remediation program.  The program commenced 2011.   To date over 22,976 linear feet of liner has been installed in 419 sewer pipes and laterals.  Currently Staff is scheduling waste lines that have ongoing root issues and those pipes identified by the in-house plumbing crew.

Plumbing Fixture Compliance Investigation:  At its June 12, 2014 Business Planning meeting, United Mutual approved funds to implement a 4-year, non-compliant plumbing fixture replacement program starting in January, 2015.  All non-compliant toilets are being replaced with a WaterSense-qualified, 1.28 GPF toilets. Identification of non-compliant toilets is completed during manor resale inspections, general plumbing repair calls, vacant manor inspections and by resident request.

The Metropolitan Water District approved the Mutual’s submittal of rebates through May of 2015. El Toro Water District, on behalf of United Mutual, submitted rebate program applications for approximately $65,000 in funding for Fiscal Year 2015/2016.  No funding for 2016/2017 is anticipated due changes to program requirements.

United Mutual Prior to Paint Dry Rot Repairs & Paint Program:

2014 Paint and Prior to Paint Programs: Non-structural repairs are completed on all buildings and all buildings are painted. All structural repairs assigned to in-house crews have been completed. There are 2 smaller scale structural repairs assigned to outside contractors, and both are in progress. 

2015 Paint and Prior to Paint Programs: Non-structural repairs are completed on all buildings and all buildings are painted.  All structural repairs assigned to in-house crews have been completed.  There are 3 structural repairs assigned to outside contractors that are in progress.   

2016 Paint and Prior to Paint Programs: Non-structural repairs have been completed in the first cul-de-sac and are in progress in the second cul-de-sac (CDS 28).   Structural repairs are in progress on 3 buildings in the first cul-de-sac, by in-house crews.  Painting of buildings is complete in the first cul-de-sac and is underway in the second cul-de-sac (CDS 28).

Other United Mutual Projects/Programs:

United Outdoor Common Area LED Installations: United Mutual is taking advantage of LED rebates at common areas including carports, laundry facilities, and multi-story buildings. 

A contractor is currently installing LED lights at these locations.  Project completion is expected in April 2016.

Johnson Controls, Inc. (JCI): The United Energy Committee meets with Johnson Controls, Inc. (JCI) regarding potential energy saving projects throughout the Community.  The Board approved supplemental appropriations to have JCI perform their energy efficiency study and engineering.  These contracts have been signed.  Currently, Staff is sending requested data to JCI for their analysis and granting them access to United common area facilities.

Composed: 01/27/2011 | Modified: 10/22/2015

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