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What's up this week in the Village
Third Board to Open Cul-de-sac 219 Bridge with Ribbon Cutting Feb. 3
United Walkway Lighting Enhancement Project Underway
Clubhouse 2 Renovation Project
Create your Own One-of-a-kind Mayu Silk Scarf in new Recreation Event
Tickets on Sale Now for Spring Celebrity Series at Clubhouse 3
Free Guitar Workshop on Feb. 4
Chinese New Year Celebration on Feb. 8
GRF January 6 Board Meeting Highlights
Corporate Members elect four new GRF Directors
Community Access is currently processing vehicle decals for 2015
United Mutual to Launch Monthly E-Mail Newsletter for its Residents
United Mutual to realize 13 million gallons a year in water savings
PCM Landscape Manager assists University of California in Integrated Pest Management Education
Ongoing Italian Language class meets on Thursdays at Clubhouse 5
Network Channel Location Changes
Broadband Services Increases Channel Line-up
El Toro Water District Declares a Level 1 Water Supply Shortage
50th Anniversary Book Available from the Historical Society
Questions about SCE Streetlights
OCVCD Tips to Avoid West Nile Virus Infection
Community Project Updates
MORE Music choices added to the Digital Deluxe Package
GRF Announces More Channels Available in HD
Third Mutual Provides Monthly Newsletter for its Residents
Laguna Woods Village featured on 60 Minutes
Significant Projects and Achievements 2013/2014
Tips on How to Stop Junk Mail
Free Donation Pickups from Salvation Army
Construction Begins on I-5 South County Improvements
Political Candidates: Rules for Distribution of Materials
United Mutual Seeking Resident Comments on Bylaws
ETWD Expands Recycled Water Treatment and Distribution
Development around Oakbrook Village Shopping Center
City of Laguna Woods Offers Green Home Certification
Beer and Wine is now Available at the Village Greens Cafe!
New GRF Semi-truck Receives California Clean Idle Certification
Sheep, Goats Help Restore Natural Habitat in Laguna Canyon
Village Corporations Honor OC Firefighter of the Year
Always have your license with you when you drive in the Village!
E-Books can be Downloaded Free through Orange County Public Library
City of Laguna Woods Dog Park
The City Can Help Dispose Household Waste
New Look for Village Website!
Turf Reduction Program & Water-Wise Gardens in United Mutual
New Open House Sign Regulations
GRF Requires Vehicle Decal
Guided Autobiographical Writing
United, Third Water Heater Electrical Upgrades
The Foundation of Laguna Woods: Pennies from Heaven
Personal Training with Matt and Sarah
United Approves Walkway Lighting; Cul-de-Sac 7 Selected for Pilot
The Village Bans Styrofoam Use at Clubhouse Events
Door to Door and Phone Solicitation of Contractor Services
Please Report Irrigation Runoff to Property Services
Village at Work Video Series
US News and World Report names the Village one of the Best Places to Retire!
A Message from Supervisor Pat Bates
Video Tour of Laguna Woods Village
Tear-Off Form Required on all Approved Community Event Flyers
The State of California Recognizes the Village for being Green
Questions About Daytime Irrigation
EZ Pay is the Best Way To Make Manor Payments
Residents are saying:
Community Project Updates
Community Project Updates
Below are brief updates on many ongoing maintenance and landscape projects in and around the community. Click on a link below to go directly to that section.
Improvements to Golf Teaching area: GRF authorized improvements to the golf teaching area adjacent to the Gate 16 Driving Range. The plans have been completed by a golf course architect. Bids have been received and the contract is signed. The work started December 1st and is complete less the turf hitting mat. The hitting mats are expected to be delivered in early January. Once installed the golf teaching area will open for use.
Aliso Creek Bridge: On October 7, the GRF Board approved removing the existing stairs, ramp, handrails and walkway to the Aliso Creek bridge and replacing it with the previous walkway layout. The Board also approved adding a gently sloping concrete walkway along the creek. The engineer has completed the plans and a pre-bid meeting was held on November 25 and bids were received December 4. The GRF M&C reviewed the bids at their December 15 meeting.
The Habitat Mitigation Monitoring Plan (HMMP) for the Aliso Creek Restoration Project: The Habitat Mitigation Monitoring Plan (HMMP) for the Aliso Creek Restoration Project required willow stakes and native plantings. The contract for the willow stakes has been awarded and the Contractor is developing the installation schedule. The Contractor recommends installing the willow stakes in January when the plans are in optimum condition to achieve the highest survival rate.
Aliso Creek Walk Path Modifications: On October 7, 2014 the GRF Board approved removing the existing stairs, ramp, handrails and walkway to the Aliso Creek bridge and replacing it with the previous walkway layout. The Board also approved adding a gently concrete walkway along the creek. The engineer has completed the plans and a prebid meeting was held on November 25 and bids were received December 4. A low bidder has been selected and the contract is being finalized. Once the contract is signed the work will be complete.
Clubhouse 2 Renovation: The Clubhouse 2 Renovation Ad Hoc Committee endorsed hiring a third party owner’s representative (construction/project manager) for Clubhouse 2 renovation. The Board voted to single source a contract to George Hedley of Hedley Construction. The Committee is soliciting preliminary designs from two architects which will be presented at the next regular Ad Hoc meeting on Wednesday January 14, 2015 at 1:30 pm in the Board Room. The Committee is seeking suggestions from the Community on renovation suggestions. Visit the Laguna Woods Village website for more information and to submit your ideas.
Gate 5 Renovation: Staff is working with the GRF M&C Committee to develop an updated scope of work for the renovation of Gate 5. The M&C Committee reviewed preliminary cost estimates at a special meeting on October 29, 2014 and the Committee formed a task force to prepare a project scope and preliminary budgets. The task force presented their initial information at the November 17th GRF M&C meeting and will be providing further information at upcoming GRF M&C meetings.
GRF Alternative Energy Ad Hoc Committee:
Staff is working with the Energy Committee on the following items:
An alternative energy consultant has been retained by way of an as-needed hourly contract to research the feasibility of using alternative energy at the Community Center and all seven Clubhouses. The Committee approved a request to SCE for a study and report for all GRF facilities. The facilities will be prioritized with the Community Center first, Clubhouse 2 working with the ad-hoc committee, and then by energy use. The alternate energy consultant is currently on-hold pending the SCE report. The Community Center walkthrough occurred on December 10.
The Board approved installing LED lights in Clubhouse 5 parking lot light fixtures at their October 7th Board meeting. The Board approved sole sourcing the project, the lights were ordered, and were delivered in mid-December. Phase 1 of the LED lights were installed in Clubhouse 5 parking lot and the Committee visited the site at night on December 29th. Staff is awaiting direction on whether or not to proceed with Phase 2 of the installation.
The Committee endorsed replacing the lighting in all conference rooms and Table Tennis in the Community Center with LED tubes. A scope of work is complete and the RFP is in progress.
Pool 1 Repair: During the regularly scheduled Pool 1 shutdown extensive damage was discovered in the locker room shower wall and three leaking skimmers were found around the pool deck. The Pool shutdown was extended to repair these items. Below is a status update on the repairs:
Locker Rooms: The lower part of the studs in the shower stalls were rusted off in the shower stall wall. This damage was from a combination of a leaking shower that has been fixed, deteriorated waterproofing and leaks from the adjacent boiler room. The wall is being repaired by scabbing new 2x4”s at damaged stud locations. Backer board, hot mop waterproofing and tile will be installed after the wall studs are repaired. All the shower tile and grout will be sealed at the end of the Project. The Contractor has started and expects to be complete in early January.
Skimmers: There are three leaking skimmers around the pool deck that need to be replaced. Bids have been received and the contract is being finalized. Once the contract is signed the work will be scheduled.
Renovation of Equestrian Center Hospitality Room: On October 7, the Board approved renovating the Equestrian Center Hospitality Room. At the November 4 meeting the Board approved single sourcing the work. A contract has been signed and the Contractor has completed the plans for the Project. The Contractor started construction January 5 and work is expected through early February
Recreation Master Plan: The Recreation Master Plan was canceled at the August 5, 2014 Board meeting.
Below is the list of affected buildings that are part of the replacement program:
B2384, B2385, B2386, B2389, B2390, B2397, B2398, B2399, B2400, B2401, B2402, B2403, B2404, B2405, B3241, B3242, B3243, B3244, B3420, B3421, B4006, B4007, B4008, B4009, B4010, B4011, B5371, B5500, B5510, B5515, B5517, B5518, B5519 and B5499 (34 buildings).
Garden Villa dry rot beam replacements have been completed for 2014 (34 buildings). The 2015 program begins in January (B969, B3499, B5370, B5372, B5511, B5519).
Third Mutual LH21 Stairway Beam Replacements:
Beam replacements were completed in 2013 at B4001, B4002, B4003, B4004, and B4005 (5 buildings).
Completed in 2014: B3498, B3510
Under construction: Complete for 2014 (2 buildings)
Structural engineering completed and construction to be scheduled: B4012, B4013, B4014, B4015, B4025, B4026, and B5369 (7 buildings)
Elevator Replacement Program: .The elevator component replacement program is complete for 2014, which addressed the elevator components at 10 buildings (B2353, B2385, B3241, B3242, B3371, B3421, B3486, B3498, B4013, and B5515).
TLHM 3-Story Building Fire Alarm System Engineering: The OCFA (Orange County Fire Authority) approved the fire alarm upgrades without additional code restriction mandates. The program beginning in 2011 and ending in 2016, calls for the 81 three-story buildings fire alarm systems to be replaced. The 2014 Fire Alarm Upgrade Program was delayed in OCFA plan check. Construction began approximately June 2014.
Fire alarm upgrades in 18 buildings were completed in 2013, and alarm upgrades in 18 buildings were planned for 2014 as well. 14 buildings have been completed (B3366, B3367, B3371, B3486, B3498, B3500, B3501, B4001, B4002, B4003, B4004, B4005, B4012 and B4013).
Waterline Epoxy: Several buildings in Third Laguna Hills Mutual (TLHM) have a large number of leaks in the interior copper water lines. The majority of these high leak buildings are Garden Villas in the Gate 5 area west of Via Mariposa and adjacent to the 27-hole Golf Course. The following forty buildings have experienced the most leaks and the first set of buildings scheduled for epoxy lining:
Building 2386, Building 2392
B2370, B2384, B2385, B2388, B2389, B2390, B2391, B2393, B2399, B2400, B2403, and B2404 (12 buildings)
B969, B2369, B2380, B2381, B2387, B2394, B2395, B2396, B2397, B2401, B2405, B3003 and B3335 (13 buildings).
B2297, B2314, B2315, B2318, B2321, B2353, B2354, B2355, B2402, B3000, B3212, B3516 (12 buildings) lining has been completed. B2302 lining is underway, but three manors remain.
Under Construction: Building 2302 A, B, and C manors remaining. This project is currently "on hold."
Parapet / Stucco Wall Repairs -
Several Villa Paraisa style homes in the Gate 11 area have had parapet roof line leaks causing dry rot and wall damage. Construction repairs are being made as each building is reported and inspected.
Completed 2013: B5310, B5107
Completed 2014: B5180, B5019
Under Construction 2014: B5100
Inspection 2014: B5045
Regarding storm water management work implemented as a result of 2010 storm events: the Board appropriated funds for construction work from the El Toro Tunnel to the outlet near Building 2390 and the three arch pipes under CDS 219 between Buildings 2392 and 2393. Construction is in progress and is scheduled for completion in February 2015 (weather permitting).
TLHM Water Conservation Pilot project: Of the 95 manors selected for high water usage, the plumbers have completed inspections on 91 manors and 4 manors were not accessible. The water conservation Ad-hoc Committee was disbanded in October 2011. Future water conservation topics will be over-seen by the Landscape and M&C Committees. 17 Manors with high water usage as well as the 4 previously non-accessible manors have been identified and the M&C directed inspections to be performed by the plumbers. The plumbers were able to inspect a total of 16 manors, which included 2 of the 4 manors identified in 2011. Individual summaries of the inspections and suggestions for water conservation have been sent by mail to the manors inspected and a report of the inspection results were presented in the 7/5/12 M&C Committee.
Third Water Heater Electrical Upgrades: The water heater electric systems in 1,987 manors require either an inspection and/or upgrade from a 20 amp breaker to a 30 amp breaker and increased wire size from 12 gauge to 10 gauge wire. The upgrade program commenced in 2011. To date, water heater electrical upgrades have been completed in 1,920 of the 1,987 manors to receive the upgrades.
Dry Rot Replacement Projects: The 2011/2012 Dry Rot projects addressing structural and architectural wood damage are underway. The 2015 Dry Rot Inspections Report program has also begun. Below are the estimated scheduled dates for this work.
Below are the scheduled dates for this work. A schedule of the specific buildings which will be worked on will be coming soon.
2011 Mid Cycle Paint Inspection Design Project: Structural engineering plans – Oct./Dec. 2014
2011 Mid Cycle Paint Inspection Construction Project: February 2015 through May 2015
2012 Mid Cycle Paint Inspection Design Project: Structural engineering plans – November 2014 though January 2015
2012 Mid Cycle Paint Inspection Construction Project: March 2015 through June 2015
2015 Wood Rot Inspection Report: Field Inspections and reports – September 2014: Completed
2015 Wood Rot Inspection Design Project: Structural engineering plans – Sept./Nov. 2014
United Dishwasher Recall: United Laguna Woods Mutual received notification from General Electric of a recall on certain models of dishwashers manufactured between March 2006 and August 2009 and that were installed as member-selected upgrades in 133 manors. The recall is due to an electrical failure in the dishwashers’ heating elements that can cause a fire hazard. The model numbers being recalled begin with the sequence: GLD4, GLD5, GLD6, PDW7, PDWF7, EDW4, GHDA4, and GHDA6. Model numbers can be found on a metallic plate on the left tub wall, visible when the dishwasher door is opened.
Staff is sending letters of notification to members in the manors with these dishwashers, notifying them that they are to immediately discontinue use of the dishwasher, unplug the dishwasher from the outlet (and if they need assistance unplugging the unit to contact Property Services at 949-597-4600). Staff is also supplying specific information to these residents on how to contact GE for a free in-home repair. For additional information, residents can contact GE at 866-918-8760 or visit the website: www.geappliances.com/recall.
2015 Prior-to-Paint Dryrot Engineering: Engineering is complete for the structural repairs required to remediate dryrot identified during the 2011 mid-paint cycle. All of the drawings that were identified for structural repairs have been completed and provided to Staff. Staff is submitting to the City for permitting.
Walkway Bridge Replacements at Castilla Style Buildings: In 2013, five walkway bridges at Castilla style buildings were removed and replaced due to excessive dry rot. The two bridges at Building 614 have also been completed. Staff is continuing to monitor the necessary walkway bridges that need repair/replacement for a potential proactive repair/replacement program.
Wasteline Remediation: The wastelines in the community are aging and are prone to root intrusion especially through the joints between pipe segments. Root intrusion can cause sewer backups and stoppages that affect the plumbing of the manors. The wasteline remediation program involves an outside plumbing contractor installing a seamless liner within the existing pipes to help mitigate future root intrusion. All pipes are video recorded before and after the process to confirm the pipe is a candidate and that the job was done appropriately. The program commenced 2011. To-date, over 14,436 linear feet of liner has been installed in 264 sewer pipes and laterals. Currently, Staff is scheduling wastelines that have ongoing root issues and those pipes identified by the in-house plumbing crew.
United Water Heater Electrical Upgrades: The electric system in the manors requires an upgrade from a 20 amp breaker to a 30 amp breaker and upgrade from 12 gauge to 10 gauge wiring. The program commenced 2011. Staff and the contractor have been averaging 10 manors per day. To date over 6,206 manors have been upgraded. A program to have the electrician perform an investigation of the existing electrical system was added to this project half way through.
Plumbing Fixture Compliance Investigation: Staff prepared a subject report and provided alternatives for United Mutual to achieve compliance with Civil Code 1101 by the 2019 deadline. At its June 12, 2014 Business Planning meeting, United Mutual approved funds to implement a 4-year, non-compliant plumbing fixture replacement program starting in January 2015.
The Board directed Staff to begin identifying non-compliant toilets during manor resale inspections and begin replacement using the planned expenditures for Toilet Replacements in the 2014 Business Reserves Plan. To date, all 89 toilets included in the 2014 Reserves Plan have been, or are scheduled to be, replaced in 2014. United also directed Staff to provide any estimated additional funding requirements for toilet replacements in 2014. Given that the Board has allocated funding for additional Staff at the start of 2015, and the Mutual is on track to meet the civil code replacement deadline of 2019, Staff is not recommending any additional funding requirements for 2014. Staff is currently replacing non-compliant toilets with a WaterSense-qualified, 1.28 GPF toilet. Staff is identifying non-compliant toilets in several ways: during manor resale inspections, during general plumbing repair calls, during vacant manor inspections, and per resident requests.
Staff presented a subject report at the October 22nd United M&C meeting with specific toilet alternatives for Committee and Board approval. The Committee recommended the Board approve an ADA compliant, WaterSense-qualified, generic brand, dual-flush toilet with an effective 1.28 gallons per flush, and a greater than or equal to 1000 gram per flush MaP rating as the Mutual standard replacement toilet. In the November Board meeting, the Board sent the report back to the Water Conservation Ad-hoc Committee for further investigation. The Ad-hoc Committee has met with staff and the toilet consultant and plans to meet again in mid-December to make a recommendation on a new standard toilet for planned Board approval in January 2015.
The Metropolitan Water District recently approved United Mutual’s Member Agency Administered Incentive Program project application for toilet rebates through May of 2015. Rebate funding of $100 per toilet has been approved for up to 900 WaterSense-qualified toilets (or $90,000). Another application will be submitted by the El Toro Water District on behalf of United Mutual in May of 2015 for any additional rebate funding available for Fiscal Year 2015/2016 qualified toilet replacements.
Punchlist items remain and staff is following up with the City and the County to ensure this work is completed in a timely manner.
Composed: 01/27/2011 | Modified: 10/07/2014
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